Position Summary

Looking to work in a fast-paced industry with an experienced and healthy growing company? Hales Property Management (www.halesinc.com) is searching for a talented individual to serve as a Property Assistant. Under limited supervision, the Property Assistant provides a wide variety of administrative support services for building management and accounting departments, and works with the management staff to execute tasks as required.

Position Responsibilities

Transition and Project Management

  • Assist management with various projects as assigned.
  • Set-up new property accounts, input data into web-based software, upload documents and audit information.
  • Ensure that unit owner information is current, complete and sufficiently updated in MS Outlook.
  • Manage and update phone directories for building intercom systems and install nameplates for mailboxes and intercoms as needed.
  • Manage building key distribution to vendors and contractors.
  • Scheduling of special projects (plumbing, repairs, etc.).

Customer Service

  • Interact and assist with unit owners, vendors, etc., at the request of management.
  • Create and distribute mass communications to residents.
  • Assist managers with vendor invoice inquires and approvals.

Administrate Client Accounts/Reports

  • Draft and proofread notices/memos/letters/templates.
  • Organize documents within company network and hard files and assist with mailings.
  • Oversee and coordinate small administrative projects such as labels creation, office organization, and various other administrative tasks.
  • Assist managers with task tracking, assignment and execution.
  • Input billable hours into accounting software on a weekly basis.


Skills & Abilities

      • Action and results-oriented, enthusiastic
      • Resourceful, creative, decisive
      • Excellent customer service, interpersonal, organizational, writing and communication skills
      • Ability to work independently and as a member of a team
      • Able to meet stringent deadlines and multitask
      • Ability to work with sensitive information and maintain confidentiality


      • Computer proficiency to include Microsoft Office Applications (Outlook, Word, Excel), and some use of Quickbooks.


      • Bachelor’s degree (B.A./B.S.) in Business or related field, or the equivalent combination of education and experience preferred
      • 1-2 years administrative experience in a corporate setting
      • Ability to self-manage and be resourceful, with the proven ability to multitask and operate successfully under tight deadlines under limited supervision
      • Real Estate experience and Community Association Manager (CAM) license is a plus.

Special Requirements

      • Potential physical demands may include ability to lift up to 35lbs; standing, sitting, walking and occasional climbing.
      • Employee is required to work at a personal computer and/or talk on the phone for extended periods of time.
      • Ability to work extended/flexible hours and occasionally weekends to meet deadlines.
      • Ability to respond to emergencies (both during and after business hours) in a timely manner.
      • Local travel requirement up to 25%.
      • Must have valid driver’s license and reliable transportation.

Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.


  • Retirement savings program
  • Health insurance benefits
  • Salary based on experience
  • Bonus opportunities based on job performance
  • PTO package
  • Per diems
  • Meal expenditure reimbursement program
  • Computer reimbursement program
  • Etc.


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